Case Study
AI-Powered PDF-to-Excel Automation
Client Overview
Organisations often deal with large volumes of PDF documents containing critical information. Extracting structured data from these files and manually transferring it into Excel is both time-consuming and error prone. The client required a reliable and scalable solution to automate this process while maintaining data accuracy and enabling integration with existing hiring workflows.
Our Approach
Sensiwise AI designed and implemented a backend-driven automation system with a simple web-based interface. The solution streamlines complex processes through efficient backend operations and intuitive front-end access.
- Built a robust backend framework to support seamless data processing
- Developed an AI-assisted PDF parsing engine to extract structured data efficiently
- Implemented automated Excel population to minimise manual effort
- Delivered a lightweight web interface for uploading PDFs and downloading Excel outputs
The AI-powered solution leverages
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Advanced AI-Assisted PDF Parsing & Data Validation :
Ensures accurate data extraction across diverse and inconsistent PDF formats.
This minimizes manual intervention and reduces errors in critical data processing. -
Backend Automation :
Enables scalable and efficient processing of multiple files simultaneously.
It accelerates workflows and supports high-volume operations with minimal latency. -
Excel Integration :
Automatically populates structured data into Excel for seamless downstream use.
This allows users to work with clean, organized data without extra formatting instantly. -
NLP Capabilities :
Powers intelligent extraction and classification of unstructured content.
It helps identify key information, patterns, and context from complex textual data.
The Results & Impact
- Achieved a 95% reduction in manual data-entry effort, significantly lowering operational workload and freeing up resources for higher-value tasks.
- Enabled a faster turnaround time, with PDFs processed in just seconds instead of hours, greatly improving overall efficiency.
- Designed a scalable architecture capable of handling increasing volumes of data and future business expansion without performance issues.
- Delivered improved accuracy and consistency in candidate data, reducing human errors and ensuring reliable outputs for decision-making.
Why Sensiwise AI?
Sensiwise AI brings deep expertise in AI-driven automation, backend engineering, and NLP solutions. By combining technical excellence with business understanding, we deliver tools that transform workflows, improve efficiency, and unlock new opportunities in organisations.
